Code of Conduct ⚖️
Saturnalia 2025 is committed to providing a safe, inclusive, and welcoming environment for all participants, regardless of age, gender, race, ethnicity, nationality, religion, sexual orientation, disability, or background.
🤝 Our Commitment
We are dedicated to creating an environment where:
- Everyone feels respected and valued
- Diversity is celebrated and encouraged
- Learning and creativity can flourish
- Healthy competition is promoted
- Collaborative spirit is fostered
✅ Expected Behavior
General Conduct
- Respect Others: Treat all participants, organizers, and volunteers with dignity
- Be Inclusive: Welcome newcomers and help create an accessible environment
- Practice Good Sportsmanship: Compete fairly and accept results gracefully
- Communicate Constructively: Use respectful language in all interactions
- Follow Instructions: Comply with event rules and organizer guidance
During Competitions
- Fair Play: No cheating, plagiarism, or unsportsmanlike conduct
- Respect Judges: Accept decisions professionally and respectfully
- Time Management: Arrive on time and adhere to schedules
- Equipment Care: Handle shared resources responsibly
- Team Dynamics: Collaborate effectively and support team members
In Common Areas
- Maintain Cleanliness: Keep venues tidy and dispose of waste properly
- Noise Consideration: Be mindful of sound levels, especially during quiet hours
- Personal Space: Respect others' physical and emotional boundaries
- Safety First: Report safety hazards and follow emergency procedures
- Property Respect: Take care of college and partner facilities
❌ Unacceptable Behavior
Harassment & Discrimination
- Verbal Harassment: Offensive comments, slurs, or discriminatory language
- Physical Harassment: Unwelcome touching, assault, or physical intimidation
- Visual Harassment: Inappropriate gestures, images, or displays
- Cyber Harassment: Online bullying, trolling, or digital stalking
- Discrimination: Prejudicial treatment based on protected characteristics
Disruptive Activities
- Violence: Physical aggression or threats of violence
- Substance Abuse: Use of alcohol or illegal drugs on campus
- Vandalism: Damaging property or defacing facilities
- Theft: Taking others' belongings without permission
- Fraud: Misrepresentation, cheating, or academic dishonesty
Professional Misconduct
- Plagiarism: Submitting others' work as your own
- Collusion: Unauthorized collaboration in individual competitions
- Technology Misuse: Hacking, unauthorized access, or system abuse
- Rule Violations: Deliberately breaking competition or event rules
- Disrespect to Officials: Arguing with or insulting judges/organizers
🚨 Reporting & Response
How to Report
Immediate Concerns:
- Emergency: Call campus security at +91-9876543298
- On-Site: Approach any organizer wearing official badges
- Help Desk: Visit information counters at all venues
Non-Emergency Reporting:
- Email: conduct@saturnalia2025.com
- Phone: +91-9876543290 (Confidential hotline)
- WhatsApp: +91-9876543291 (Anonymous reporting)
- Online Form: Available on festival website
What to Include
- Description: What happened, when, and where
- Individuals Involved: Names or identifying information
- Witnesses: Anyone who saw the incident
- Evidence: Photos, messages, or documentation
- Impact: How the behavior affected you or others
Confidentiality
- Anonymous Reporting: Available for sensitive situations
- Confidential Investigation: Information shared only as necessary
- No Retaliation: Protection against revenge or backlash
- Support Services: Counseling and assistance available
⚖️ Investigation Process
Initial Response
- Immediate Safety: Ensure all parties are safe
- Preliminary Assessment: Determine severity and urgency
- Documentation: Record all relevant information
- Interim Measures: Temporary actions to prevent further issues
Investigation Steps
- Evidence Gathering: Interview involved parties and witnesses
- Fact-Finding: Review documentation and physical evidence
- Analysis: Determine if code violations occurred
- Decision: Conclude investigation and determine consequences
Timeline
- Acknowledgment: Within 24 hours of report
- Investigation: Completed within 72 hours during festival
- Resolution: Final decision communicated to all parties
- Appeal Process: 7 days to request review of decision
🎯 Consequences
Progressive Discipline
Minor Violations:
- Verbal Warning: Education about appropriate behavior
- Written Warning: Formal documentation of violation
- Community Service: Contribution to festival cleanup or assistance
Moderate Violations:
- Event Suspension: Temporary removal from specific activities
- Mentored Participation: Supervised involvement with conditions
- Loss of Privileges: Restricted access to certain areas or events
Severe Violations:
- Festival Expulsion: Permanent removal from all activities
- Future Participation Ban: Prohibited from subsequent festivals
- Academic Referral: Report to participant's educational institution
- Legal Action: Police involvement for criminal behavior
Factors Considered
- Severity of Behavior: Impact on individuals and community
- Intent: Whether actions were deliberate or accidental
- History: Previous violations or warnings
- Cooperation: Willingness to address and correct behavior
- Impact: Effect on festival atmosphere and other participants
🛡️ Support Services
For Affected Individuals
- Counseling Services: Professional support available
- Medical Assistance: Health services for physical impacts
- Academic Support: Coordination with educational institutions
- Safety Planning: Measures to prevent further incidents
- Continued Participation: Support to remain engaged if desired
For Community
- Restorative Justice: Opportunities for healing and learning
- Education Programs: Workshops on respectful behavior
- Community Building: Activities to strengthen relationships
- Prevention Initiatives: Proactive measures to prevent issues
🌟 Positive Recognition
Celebrating Good Behavior
- Kindness Awards: Recognition for helpful and inclusive actions
- Team Spirit Prizes: Acknowledging exceptional collaboration
- Leadership Recognition: Highlighting positive influence
- Community Service: Appreciation for volunteer contributions
Building Culture
- Peer Support Programs: Mentorship and buddy systems
- Inclusive Activities: Events that bring diverse groups together
- Leadership Development: Training for positive influence
- Feedback Mechanisms: Regular check-ins on festival atmosphere
📚 Education & Prevention
Pre-Event Training
- Orientation Sessions: Introduction to code of conduct
- Workshop Participation: Interactive learning about respect and inclusion
- Team Leader Briefings: Special training for group coordinators
- Resource Distribution: Educational materials and contact information
Ongoing Education
- Daily Reminders: Brief announcements about respectful behavior
- Scenario Discussions: Learning through real-world examples
- Peer Education: Participants helping to educate others
- Reflection Activities: Opportunities to consider personal behavior
📞 Contact Information
Code of Conduct Team
Chief Conduct Officer: Dr. Rajesh Kumar
Email: conduct@saturnalia2025.com
Phone: +91-9876543290
Support Services
Counseling Services: +91-9876543295
Medical Support: +91-9876543299
Security Office: +91-9876543298
General Information: +91-9876543200
External Resources
Local Police: 100
Women's Helpline: 1091
Mental Health Support: 1800-599-0019
Anti-Ragging Helpline: 1800-180-5522
By participating in Saturnalia 2025, you agree to abide by this Code of Conduct. Together, we can create an amazing and inclusive festival experience for everyone!